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华 夏 樱 桃 山 分 校
法
规
BY-LAWS
OF CHERRY HILL HUAXIA CHINESE SCHOOL
Adopted on August 25, 2003
Revised
on May 20, 2005
Revised
on August , 2006
I. ORGANIZATION
Cherry Hill Huaxia Chinese School, being the
official name of the school, (thereafter referred as CHHX) is a not for
profit organization registered with the State of New Jersey in the
United States of America. CHHX’s headquarters is located in Cherry Hill,
New Jersey. Being non-profit, non-religious, and non-political, CHHX is
an institution of teaching Chinese language as means to promote the
understanding Chinese culture.
II. MEMBERSHIP
2.1 The composition of CHHX includes
registered students, parents or guardians of the registered students,
teachers and administrative staff. All the members should abide by the
rules and regulations formulated by CHHX.
2.2 Any member of CHHX with the age of 18 or
older is entitled to vote.
2.3 Regular meeting for annual election
shall be held by the end of CHHX school academic year. The legal ballot
consists of the number of the members who attend the annual member
meeting and vote. The absent members are considered abstention from
voting.
III. BOARD OF DIRECTORS
3.1 Responsibilities. The Board of Directors (thereafter referred
as the Board) shall govern the affairs and property of CHHX and has the
highest authority of CHHX. The Board shall approve plans for CHHX. The
Board determines and interprets the Charter, By-laws and policies,
recruit Principal, examine and approve the major events and activities,
approve the Principal’s budgets, audit the expenditure, determine the
tenure, subsidy range and compensation of the Principal, teachers, and
school staff, nominate new board directors, and recruit Honorary Members
of the Board.
3.2 Numbers and Qualification. The number of the Board shall be
no less than five, and no more than nine. The Board directors shall be
interested in the Chinese language education and Chinese culture and
shall be active in the community. The Board shall nominate the new
members with a majority vote annually. The annual member meeting shall
elect the new board directors nominated by the Board with a majority
vote.
3.2 Special Positions. The current Principal
shall serve as the board directors during her/his official term. Their
Directorship shall be rendered after the completion of their terms
unless s/he is elected as the new Principal or the new Chair of the
Board.
3.3 Term. Each board director shall be elected annually with one
third (1/3) new board directors nominated and elected. A board
director’s term is one (1) year and renewable up to three (3) years. A
resigned board member could be nominated and elected as a new board
member after one (1) year of the resignation. Any director or officer
may resign at any time. Such resignation shall be made in writing. Any
director or officer who is absent from half of board meetings held
during one year without presenting good causes thereof shall be
considered to have resigned from the Board.
3.4 Meeting. The regular meetings of the Board shall be held two
times at the end of each academic semester. A special meeting may be
called by a majority of the Board or the chair of the Board. All the
board directors should be notified of the meeting at least one week in
advance. The Board may have special meetings open to parents and the
school staff except when confidential information is discussed and
voting is proceeding. Visitors do not have the right to speak to the
Board unless by specific invitation. Visitors will have ten minutes to
ask the Board questions near the end or after the meetings.
3.5 Rights. The board directors have the rights of voting. In
case of a tie in the Board voting, the Chair of the Board's vote can be
counted twice as the tiebreaker and the Chair shall not abstain from the
voting. A majority of the board directors could propose an impeachment
to a board director. The impeached board director must resign from the
Board with all the other board directors vote to favor the impeachment.
3.6 Officers. The Board shall have the following Officers: Chair
of the Board, Secretary, and Treasurer. The Chair of the Board shall not
be the same person as the current Principal. The Board shall elect the
officers with a majority vote.
3.7 Chair of the Board. The Board shall elect the Chair of the
Board annually. The term of the Chair shall be one year and renewable up
to two (2) years. The Chair’s directorship shall be rendered after the
completion of her/his unless s/he is elected as the new Principal. The
Chair shall nominate a candidate for the new chair. The new Chair shall
be elected by the board with a majority vote. The candidate(s) of the
new Chair must be the current director(s) who has served at least one
(1) year at the Board.
3.8 Special nomination. In the time of the
annual election of the Board, beside the Board’s nomination, a CHHX
member could be nominated as a new board director by at least one third
(1/3) of CHHX members.
IV. SCHOOL PRINCIPAL AND EXECUTIVE COMMITTEE
4.1 Selecting Principal. The Principal shall be elected by the
Board with a majority vote. The Board may terminate the Principal’s term
with a two third (2/3) vote.
4.2 School Executive Committee. The School
Executive Committee consists of Principal, Vice Principal, Accountant,
and other administrative staff as needed. The Accountant shall not be
the same person of the current Principal. The Committee members shall be
nominated by the Principal and approved by the Board. The School
Executive Committee headed by the Principal shall have regular meetings
to discuss school affairs.
4.3 Responsibilities. The Principal reports to the Board. The
Principal with the School Executive Committee shall be responsible for
managing the School's daily operation, establishing and improving the
School’s operation regulations, recruiting teachers and administrative
staff, making the annual budget, and representing CHHX in the community.
4.4 The Board determines the Principal’s
subsidy. The Principal proposes the subsidy of teachers and school staff
and reports to the Board for approval.
4.5 Term. The term of the Principal is one (1) year and renewable
up to two (2) years. In the absence of the Principal, the Vice Principal
shall perform all the duties of the Principal.
V. HONORARY MEMBERS OF BOARD OF DIRECTORS
5.1 Qualification. Honorary Members of the Board shall be
selected by the Board. The following individuals are qualified as
Honorary Members of the Board: Leaders of other organizations and other
outstanding individuals in the community who are interested in Chinese
language education and culture. Past CHHX board directors, business
owners who contributed to CHHX $5,000 and more, or any individual who
contributed to the school $2,000 and more.
5.2 Responsibilities. The Honorary members are only responsible
for providing consultation to the Board. They function as the bridges
between CHHX and the community. The honorary members may attend board
meetings but do not have voting rights. They are volunteers.
5.3 Term. The term of each Honorary Board of Directors shall be
one year and renewable.
VI. RACIALLY NONDISCRIMINATORY POLICY
6.1 Admission. CHHX does not discriminate in any way with respect
to student admissions on the basis of race, sex, color, religion,
national origin, physical disability and military status. Any one, who
is interested in learning Chinese language, arts and culture and abides
by CHHX rules and regulations and pays the tuition, can enroll in the
school, use the facilities and exercise student privileges.
6.2 Equal Employment Opportunity. CHHX is an equal employment
opportunity employer. CHHX does not discriminate against any employees
and perspective applicants for employment because of age, sex, race,
color, religion, national origin, physical disability and military
status. Employment and promotion opportunities are open to qualified
individuals solely on the basis of their education, training,
experience, aptitudes and abilities.
VII. NET EARNINGS
7.1 CHHX’s Income and Expenses. CHHX’s income shall be from but
not limited to student tuition, donation, and school fundraising. CHHX’s
expenses include but not limited to the rental for the classrooms and
other facilities, subsidy to the teachers and administration staff,
culture activity expenses, etc. All annual surpluses shall be saved in a
school Development Fund. The Fund shall control and manage by the Board.
There should be at least ten thousand US dollars ($10,000) reserved fund
for CHHX emergence use. No part of the net earnings of CHHX shall inure
to the benefit of or be distributed to its board directors, officers or
other private persons except to pay the compensation for providing
services.
7.2 CHHX is organized exclusively for educational, charitable and
scientific purposes.
7.3 Dissolution. On discontinuance of CHHX
by dissolution, the Board shall, after paying or making provision for
the payment of all of the liabilities of CHHX, donate the assets of CHHX
to charitable, educational of other similar not for profit
organizations, as the Board shall determine.
VIII. INTERPRETATION AND AMENDMENT OF THE BY-LAWS
8.1 The Board is the sole body of CHHX to
interpret the by-laws.
8.2 The by-laws shall not be changed. The
amendment of the by-laws should be presented to the Board of Directors
for discussion at the joint proposal made by at least two third (2/3)
board directors, and be voted and approved by all the board directors
before it comes into effect.
8.3 In case of a conflict existing between
these by-laws and either the Federal or States laws of the US
government, the articles in conflict should comply with the Federal law
of the US government.
8.4 Conflict of Interest Policy: No trustee
may vote upon a matter coming >>>>> (Section 7)
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